Terms & Conditions
WHAT KIND OF PERSONAL INFORMATION DO WE COLLECT AND HOW DO WE COLLECT IT?
All we need from referees is confirmation of what you already know about our Candidate so that they can secure that job they really want.. To ask for a reference, we’ll obviously need the referee’s contact details (such as name, email address and telephone number).
Please note that the above list of categories of personal data we collect is not exhaustive. To the extent that you access our website or click through any links in an email from us, we will also collect certain data from you. If you would like more information about this, please refer to the Context-Specific section of this Privacy Policy that applies to Website Users.
HOW DO WE COLLECT YOUR PERSONAL DATA?
When you visit our website or mobile apps there is certain information that we will automatically collect, whether or not you decide to use our services namely your IP address, the date and the times and frequency with which you access the website or the mobile apps, the way you browse its content and other technical information. We will also collect data from you when you contact us via the website or the mobile apps, for example by using the chat function or when you register for one of our newsletters, participate in any further offer of our website or mobile apps.
We collect your data automatically via cookies or similar technology such as tracking pixels and HTML5 Local Storage in line with the cookie settings that you specify via the “Cookie Preferences” link at either the top or bottom of the website, or the settings in your browser. If you are also a Candidate or a Client of Artemis Human Capital, we will use data from your use of our websites to enhance other aspects of our communications with or service to you. If you would like to find out more about cookies or similar technology, including how we use them and what choices are available to you, please refer to the section entitled “Cookies” in the General Privacy Information section of this Privacy Policy.
The types of information that we collect about you in this way include:
Key identification and contact information; and
Automatically collected information,
HOW DO WE USE YOUR PERSONAL DATA?
We use your data to:
provide you with the service you registered for or the services you participated in, for example sending you a newsletter
to help us to improve your experience of using our website or our mobile apps, for example by analysing your recent job search criteria to help us to present jobs or Candidates to you that we think you’ll be interested in.
We will use your personal data for these purposes if we deem this to be necessary for our legitimate interests. If you are not happy about this, you have the right to object and can find out more about how to do so by referring to the section entitled “How can you access, amend or take back the personal data that you have given to us” in the General Privacy Information section of this Privacy Policy.
If you would like to find out more about cookies or similar technology, including how we use them and what choices are available to you, please refer to the section entitled “Cookies” in the General Privacy Information section of this Privacy Policy.
| Why and how we process your information | Types of personal data used | Legal basis relied upon |
|---|---|---|
| Collecting and processing data in the course of and to the extent necessary to provide Website Users with services they register for, including newsletters and online surveys | Key identification and contact information Automatically collected information. Additional information that you choose to tell us Key identification and contact information. Automatically collected information | We will rely on legitimate interests, namely it is in our interests and your interests for us to provide you with these services and for you to receive them in support of our core business activities relating to recruitment |
| Collection of data via personalisation cookies/pixels and use of this data for profiling purposes so that Artemis Human Capital can show Website Users both targeted and personalised content. This will include: personalising Website Users' website experience, including in relation to the roles that are brought to their attention when visiting the website making recommendations for editorial content that Artemis Human Capital thinks may be of interest to Website Users personalising the marketing content that Website Users receive via the website, email and other marketing channels (where they have consented to that marketing) These personalisation cookies/pixels are used to understand how Website Users engage with the website by recording their visit to the website, the pages they have visited, the interactions they have made and the links they have followed. Artemis Human Capital will use this information to understand what Website Users may be interested in and tailor what they are shown and sent accordingly. | More specifically, this will include: Personal information and information about the Website Users searches (i.e. as submitted via form or pulled through from our Systems). Details of the Website Users' interactions with the website (e.g. applications, web page visits), and other information pulled through from the Systems (e.g. job title, past applications). Location data - either inferred from jobs, IP, or application history, or system stored data. Digital identifiers - IP address, personalisation cookies Website browsing data, form submission data and email engagement data Marketing preferences. | We will obtain your consent via the Cookie Preferences link on our website before we place personalisation cookies/pixels on your device and enable this functionality If you do not wish to provide your consent to us placing a personalisation cookie on your device, please turn off the “Functionality Cookies” and “Advertising Cookies” options (please refer to our Cookies Policy) Please note that if you access our services across multiple devices, you may need to adjust your settings via the Cookie Preferences link on each of your devices Notwithstanding our collection of consent prior to placing personalisation cookies/pixels onto your device, we will rely on the legitimate interests condition in relation to the personalisation activities that we subsequently carry out We consider that it is in our interests (and sometimes your interests) to: increase engagement with and improve the experience of using our services by increasing the relevance of the content that you see across the Artemis Human Capital website and email campaigns increase application numbers, conversion rates and application usefulness encourage you to come back to our website by making the most helpful experience possible reduce website bounce rate increase email engagement rate (i.e. the frequency with which users click through) |
| To prevent and take measures against fraud, illegal activities, infringement of Artemis Human Capital rights or interests, or other attacks to Artemis Human Capital Systems | Key identification and contact information. Additional information that you choose to tell us. Automatically collected information. | Legitimate interests, namely: it is in our interests and your interests for us to prevent and take measures against fraud, unauthorized use of our System and other illegal or harmful activity it is in our interests to protect ourselves, you. and others even if we are not under a legal obligation to share or otherwise process your data, we will, under certain circumstances, have a legitimate interest in cooperating with law enforcement agencies, regulators and other bodies If we are under a legal obligation to share or otherwise process your data, compliance with a legal obligation, for example if we receive a valid legal request from a law enforcement agency, regulator or other body |
SHARING OF DATA
Unless you specify otherwise, we may share your information with third parties such as our service providers in order to get in touch with you about our services.
We will generally rely on the same legal bases that we have referred to in the section above.
If you would like to see a full list of who we will share your personal data with, please refer to the section entitled “Who do we share your personal data with” in the General Privacy Information section of this Privacy Policy. Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements. For more information in relation to your jurisdiction, please click here.
WHO DO WE SHARE YOUR PERSONAL DATA WITH?
Where appropriate and in accordance with local laws and requirements, we generally share your personal data with the following categories of people:
Appropriate colleagues within Artemis Human Capital
Individuals and organisations who hold information related to your reference or application to work with us, such as current, past or prospective employers, educators and examining bodies
Tax, audit, or other authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority or in connection with any anticipated litigation);
Service providers (whether third parties or our group companies) who perform functions on our behalf (including external consultants, business associates and professional advisers such as lawyers, auditors and accountants, administration functions, technical support functions and IT consultants carrying out testing and development work on our business technology Systems);
Third party outsourced IT and document storage providers where we have an appropriate processing agreement (or similar protections) in place;
Marketing technology platforms and suppliers; and
If Artemis Human Capital merges with or is acquired by another business or company in the future, (or is in meaningful discussions about such a possibility) we may share your personal data with the (prospective) new owners of the business or company.
CANDIDATES
If you are a Candidate, we may also share your personal data with the following categories of people:
potential employers and other recruitment agencies/organisations to increase your chances of finding employment;
third party partners, job boards, job platforms, job aggregators, software providers and cloud based databases where we consider this will improve the chances of finding you the right job or improving recruitment processes more generally;
MSP suppliers as part of our Clients’ MSP programmes;
third parties who we have retained to provide services such as reference, qualification and criminal convictions checks, to the extent that these checks are appropriate and in accordance with local laws;
internal and external auditors of our Clients when we are required to share this data with them upon request in order to comply with our contractual or regulatory obligations; and
third parties helping us by developing services and processes to optimise the Candidate selection process in order to improve the quality and efficiency of recruitment services.