Personal Assistant

Personal Assistant
Belfast
£33,000-£38,000 

Artemis Human Capital is delighted to be partnering with a well established organisation in the professional services sector to recruit a Personal Assistant. This is an excellent opportunity for a highly organised and proactive individual to provide dedicated support multiple Directors while also contributing to the smooth operation of the wider business.

The successful candidate will play a pivotal role in supporting senior leadership, managing day-to-day priorities and ensuring effective communication and coordination across the organisation.

Key Responsibilities:

Core Executive Support

• Complex diary and calendar management across multiple stakeholders
• Inbox management and correspondence drafting
• Meeting coordination, agenda preparation and minute-taking
• Travel planning and itinerary management
• Gatekeeping and prioritisation of competing demands
• Preparation of board packs, reports and presentations

Operational & Business Support

• Project coordination and follow-up on key actions
• Process improvement and workflow optimisation
• Event planning and execution
• Budget tracking and expense management
• Office operations and facilities coordination

Stakeholder Management

• Acting as a trusted liaison between senior leaders and stakeholders
• Building relationships across all levels of the business
• Managing confidential and sensitive information with discretion
• Client-facing communication and relationship management
• Influencing and coordinating across multiple teams

Key Skills & Experience:

• Proven experience as a PA, EA or business support professional
• Exceptional diary, inbox and workload management skills, with the ability to prioritise competing demands.
• Experience preparing reports, meeting packs, agendas and confidential documentation.
• Excellent organisational skills with the ability to coordinate projects business initiatives.
• Ability to anticipate needs, proactively solve problems and provide solutions before issues arise.
• Strong stakeholder management skills – confident building relationships across all levels of an organisation.
• Experience handling sensitive information with professionalism, discretion and sound judgement.
• Commercial awareness with an understanding of business operations and senior leadership priorities.
• Ability to improve processes, streamline workflows and support operational efficiency.

For a confidential discussion and further information, hit apply and a member of our team will be in touch.