Legal PA

Personal Assistant
Belfast

Artemis Human Capital are excited to offer an opportunity for a highly organised and proactive Personal Assistant to join the Insolvency team of a leading law firm in Belfast. This is a key role providing essential support to Partners and Fee Earners, working on complex, high-profile matters with an international client base.

Role Overview:

As a Personal Assistant (PA) within the Insolvency department, you will play a vital role in ensuring the smooth day-to-day operations of the team. You will be responsible for managing diaries, supporting client on boarding, assisting with invoicing, and delivering high-quality administrative support across a range of tasks.

Key Responsibilities:

• Provide efficient administrative support, including document preparation, reports, and presentations.
• Manage diaries and appointments using Microsoft Outlook.
• Book travel, conferences, and accommodation.
• Assist Fee Earners with invoicing tasks, including preparation, issuing, and follow-up of invoices.
• Support client on boarding and ensure adherence to compliance procedures.
• Maintain and update the document management system, handling both digital and physical filing.
• Assist with ISO, Health & Safety, and Fire Warden duties.
• Provide support to other departments as needed.
• Handle ad-hoc administrative and project tasks as required.

Qualifications:

Essential:

• Previous experience as a Personal Assistant, ideally in a legal or professional services environment.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Flexibility and adaptability in a fast-paced environment.

Desirable:

• Experience with digital dictation software (e.g., BigHand).
• Familiarity with invoicing systems (e.g., Expert) and document management systems (e.g., Intapp Open or iManage).
• Knowledge of Health & Safety and Fire Evacuation procedures.
• Experience in preparing presentations aligned with brand guidelines.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Collaborative and positive work environment.

For a confidential discussion about this role, please get in touch with Ross Winning.