Personal Assistant to Director

Personal Assistant

Newry

Artemis Human Capital are exclusively assisting our client, a dynamic and innovative construction company, as they seek to hire a highly organized and proactive Personal Assistant to support their Directors in managing day-to-day tasks and ensuring efficient operations.

Responsibilities:

Calendar Management:

• • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Manage and maintain the executive’s calendar, ensuring timely reminders and updates.

Communication:

• • Screen and prioritize incoming calls, emails, and other communications.
  • Draft and edit correspondence, presentations, and reports.

Travel Coordination:

• • Arrange travel itineraries, accommodation, and transportation for business trips.
  • Anticipate and address any travel-related issues to ensure smooth arrangements.

Meeting Support:

• • Prepare meeting agendas, documents, and presentations.
  • Attend meetings, take minutes, and follow up on action items.

Task Prioritization:

• • Assist in managing daily priorities and deadlines.
  • Handle ad-hoc tasks and projects as assigned.

Data Management:

• • Maintain and organize confidential and sensitive information.
  • Create and manage databases as needed.

Office Management:

• • Coordinate office supplies and equipment maintenance.
  • Act as a point of contact between the executive and other team members.

Requirements:

• Proven experience as a Personal Assistant
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and adapt to changing priorities.

Contact

Nicky Strutt for more information