Legal Secretary – Private Client
About the Role:
On behalf of a prestigious local law firm based in Belfast, we are currently recruiting an experienced Legal Secretary. This well-established firm is renowned for its excellence in private client work locally, and they are seeking a dedicated professional to support their solicitors with a variety of legal and administrative tasks.
Responsibilities:
- Document Management: Draft, format, and proofread legal documents, correspondence, and reports, particularly focused on property transactions and private client matters.
- Client Interaction: Serve as the first point of contact for clients, managing inquiries, scheduling appointments, and ensuring a positive client experience.
- File Organisation: Maintain both electronic and physical client files, ensuring they are well-organised and up-to-date.
- Diary Coordination: Manage the solicitors’ diaries, scheduling meetings, court appearances, and property completions.
- Conveyancing Assistance: Provide essential support for property transactions, including preparing contracts, liaising with estate agents, and managing documentation.
- Financial Administration: Prepare and process invoices, manage client accounts, and maintain financial records related to legal work.
- General Office Duties: Handle general administrative tasks such as photocopying, scanning, answering phones, and ordering supplies.
Key Skills & Qualifications:
- Experience: A minimum of 2 years of experience as a Legal Secretary, ideally within the areas of property or private client work.
- Technical Proficiency: Strong skills in Microsoft Office Suite and legal software (e.g., case management systems).
- Attention to Detail: Exceptional accuracy and attention to detail in all aspects of work.
- Communication: Excellent written and verbal communication skills, with the ability to interact professionally with clients and colleagues.
- Organisational Skills: Strong organisational abilities, capable of managing multiple tasks and deadlines efficiently.
- Confidentiality: A high degree of confidentiality and discretion when handling sensitive information.
What’s on Offer:
- Competitive salary reflecting experience and qualifications.
- A supportive, friendly, and professional working environment.
To apply for this Legal Secretary job please apply below or get in touch with Ross Winning for a confidential discussion.